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AFTA

Conferences

Eden Corporate Travel offer many meeting and organisational services. In addition to making all the travel and meeting arrangements, here is a short list of many of the other services with which we can assist you:

  • Checking availability and costing of prosposed and alternative venues
  • Our unique knowledge of the meeting guidelines set by Medicines Australia, we are in a strong position to give guidance for any meetings and conferences where these rulings apply.   
  • Venue and contracting negotiations
  • Fully costed meeting, accommodation and travel proposal presented
  • Property access, climate and other potential difficulties reported
  • Preparation of registration form: hard copy fax, or e-mail, or on-line registration*. This registartion form is of course, designed with input from yourself
  • Tracking of delegates, with particular regard to the sensitivity of senior attendees, working as far as possible with the cooperation of PAs.
  • Maintenance of spreadsheet detailing responses, for your ongoing information
  • Monitoring and adjustment of the rooming list for the hotel in accordance with responses
  • Providing final rooming list to the hotel with arrival times and special requests
  • Restaurant bookings, with suggestions
  • Distribution of cab charge vouchers for airport transfers, and/or arrangement of limousine transfers
  • Distribution of your agenda
  • Preparation of our ‘Where & When’ daily agenda, detailing all your activities
  • Preparation and arrangement of room drop for welcome letters and/or gifts
  • Printing welcome pack labels with logos, and prepare welcome packs for distribution
  • Printing place settings and print nametags with colour logos
  • Subject to your requirements, we prepare expense reimbursement claim forms
  • Online registration: We can arrange a personalised Internet logo and homepage for online registration.

    To arrange a conference or meeting please feel free to contact us

    Robyn Rodick - Groups and Conferencing Manager       
    Ph: 61-2-9233-5555                           

    robynr@edentravel.com.au