Conferences

Eden Corporate Travel offer many meeting and organisational services. In addition to making all the travel and meeting arrangements, here is a short list of many of the other services with which we can assist you:

• Checking availability and costing of prosposed and alternative venues
• Our unique knowledge of the meeting guidelines set by Medicines Australia, we are in a strong position to give guidance for any meetings and conferences where these rulings apply.   
• Venue and contracting negotiations
• Fully costed meeting, accommodation and travel proposal presented
• Property access, climate and other potential difficulties reported
• Preparation of registration form: hard copy fax, or e-mail, or on-line registration*. This registartion form is of course, designed with input from yourself
• Tracking of delegates, with particular regard to the sensitivity of senior attendees, working as far as possible with the cooperation of PAs.
• Maintenance of spreadsheet detailing responses, for your ongoing information
• Monitoring and adjustment of the rooming list for the hotel in accordance with responses
• Providing final rooming list to the hotel with arrival times and special requests
• Restaurant bookings, with suggestions
• Distribution of cab charge vouchers for airport transfers, and/or arrangement of limousine transfers
• Distribution of your agenda
• Preparation of our ‘Where & When’ daily agenda, detailing all your activities
• Preparation and arrangement of room drop for welcome letters and/or gifts
• Printing welcome pack labels with logos, and prepare welcome packs for distribution
• Printing place settings and print nametags with colour logos
• Subject to your requirements, we prepare expense reimbursement claim forms
• Online registration: We can arrange a personalised Internet logo and homepage for online registration.
  

  To arrange a conference or meeting please feel free to contact us

  Robyn Rodick - Groups and Conferencing Manager       
  Ph: 61-2-9233-5555                           

  robynr@edentravel.com.au